Approved by Library
Board: October 18, 2007
Approved by Guthrie
City Council: November 6, 2007 (Resolution 2007-10)
Eligibility for Library
Cards
Resident Card -
All residents of Logan County are eligible for a Guthrie Public Library
card.
Non-Resident Card -
Any person who does not qualify for a Guthrie Public
Library card but wishes to borrow material from the
library may be given a non-resident card for a fee
which entitles that person to full library service
for twelve months.
Institutional Card
- Organizations with an educational mission may be
eligible to receive an institutional card with the
Library Director’s authorization. Loan maximums will
be set based on the institution’s needs and the
library’s ability to meet those needs without
jeopardizing services or materials available for
other patrons.
Student Card -
Library cards purchased by the Guthrie Public
Schools are issued to students as requested by
school officials. The library’s normal application
procedures are followed when issuing student cards
with the exception that school officials may accept
the application on behalf of the Guthrie Public
Library.
Library Card
Registration and Renewal
Library Cards for Adults - An application form must
be completed for every person 18 and older wanting to borrow materials from the
library. Proof of home address is required as part of the application process.
Identification must include photo identification and any item showing name and
current address, such as a recent utility bill, rent receipt, imprinted personal
check, or valid current vehicle registration. If proof of address
cannot be presented, the completed application may be mailed to the applicant’s
residence. When the applicant receives the form in the mail, he/she may return
it to the library for a card and full borrowing privileges.
Library Cards for Children
- The library requires that a parent or guardian
sign the application form for their children 17
years or younger acknowledging
responsibility for library materials checked out by
their children and payment of any fines, fees or
charges incurred by their children.
Renewal of
Library Cards -
Library cards are
issued for one year from the date of the
application. Resident, institutional, and student
cards will be renewed upon confirmation that the
patron’s name, address and phone number have not
changed and updating the record if they have.
Non-resident cards will be renewed upon confirmation
of the same information and payment of the annual
fee.
Borrowing Records
Records of cardholders
are confidential. The computer maintains records
only for the current and previous borrower of a
particular item.
Standard Loan Rules
A library card must be presented at checkout. A
driver’s license may be used in lieu of a library card on occasion but not on a
regular basis. If a patron loses his or her library card, a replacement card
must be purchased according to the fee schedule.
Patrons are responsible for materials checked out
on their library card.
A maximum of ten (10) items may be checked out on a
card. On the day a new library card is issued, only two items may be borrowed.
On the return of those items, the patron will have full privileges.
Telephone renewals will be accepted.
Replacement costs plus a fee may be charged to the
patron for items returned damaged to the extent that the item must be withdrawn
from circulation.
Any patron who claims to have returned an item two
times will be prohibited from borrowing further materials.
Loan Periods
Materials may be
checked out for the period defined by the chart
below. Reference books and items designated as
“Non-Circulating” do not check out to the public.
|
Type of
Material |
Loan Period |
Renewals |
Checkout
Limit |
|
Books,
Audiocassettes, Talking Books, Multimedia Kits,
Periodicals, Encyclopedias |
14 days |
2 |
10 items per
card |
|
High demand
items as determined by the Hold waiting list |
7 days |
None |
1 high demand
item per card |
|
Videos |
7 days |
1 |
3 videos per
card |
Overdue Procedures
As a courtesy, the
library mails overdue notices to borrowers who are
late returning materials. A postage and handling fee
may be charged for this service. The overdue notices
schedule is as follows:
First Notice:
Overdue/bill notice informing them of overdue items
Second Notice: Overdue/bill
notice with an estimated cost of items overdue plus
a letter informing the patron that a stop has been
placed on his/her library card
Third Notice: Overdue/bill
notice with a copy of Public Notice regarding Theft
of Library Materials
If the items are still
not returned after the third notice has been mailed,
attempts may be made to recover the materials.
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